Texas
Death
Verification
Letter

Texas Death
Verification Letter

When you need to order a Texas vital records search fast and obtain quickly an official certified Texas death verification letter from the Vital Statistics Division of the Texas Department of State Health Services (DSHS) let Birth Certificate Texas assist you.

Please note when ordering death verification letters online and getting a Texas death records database search done on a Texas death certificate verification letter this can only be done on Texas deaths from 1903-present.

What is a Texas
Death Verification
Letter?

The differences between a Texas death verification letter versus death certificate is a Texas death verification letter is a one page verification letter of death that is issued from the Texas Vital Statistics office in Austin, TX that is open to public record (non-protected records) and as such can be ordered and obtained by any legal American citizen.

The only Texas death record information that is listed on Texas death verification letters (see example below) are the deceased person’s full legal name, the Texas county of where the person died, and the date of death.

Unlike a Texas death verification letter an official raised seal certified Texas death certificate is not public record (they are classified as protected records) so only an immediate family member of the person named on the Texas death certificate (the registrant) can legally order one or authorize a company like Birth Certificate Texas to obtain it for them.

Texas death verification letter frontside.
(Click or pinch to enlarge graphic)

 

Texas death verification letter backside.
(Click or pinch to enlarge graphic)

 

Scan Email Your Government ID

Step 2:
Scan & Email
Government ID Copy

Scan and email us a valid (can’t be expired) clear photocopy of one of these documents: U.S driver’s license, U.S passport, U.S state identification card, U.S military ID card or a U.S permanent resident card (green card).

Your ID photocopy needs to be the front side only (top and bottom pages if you’re using a U.S passport) and the scanned photocopy can be in B/W or color. Do not have anything else on the page that has your ID copy on it. Meaning your ID copy must be on it’s own separate scanned sheet of paper.

If you don’t have access to a scanner at your home, work, or apartment complex you can download a free scanner app to your Android or Apple smartphone device. Use it to take a photo of your government issued identification and the app will turn the photo into a PDF which you can then email to us. Also, any FedEx Office, UPS Store, Staples, or OfficeMax can do document scanning for like a dollar or two for you.

This is important because when we physically present your identification copy to the Texas Vital Records office when we rush file your Texas death verification letter application paperwork they can reject your application if they feel your ID photocopy is not readable or to blurry.

 

Purchase Prepaid Return Shipping Label

Step 4:
Purchase Prepaid
Return Shipping Label

Visit www.FedEx.com or www.UPS.com to create and purchase a prepaid return shipping label. Download the label that is created which will be in a PDF format and then email the PDF shipping label to us so we can print it out and use it to mail all your documents back to you.

Don’t worry if you have never created a prepaid shipping label before because you don’t need to create a FedEx or UPS account and it only takes a few minutes.

Just click on the FedEx or UPS FAQ links below to be walked through step by step on how to create and purchase a shipping label online.

https://www.birthcertificatetexas.org/faqs/general-questions/how-and-where-do-i-create-and-purchase-a-prepaid-ups-return-shipping-label

https://www.birthcertificatetexas.org/faqs/general-questions/how-and-where-do-i-create-and-purchase-a-prepaid-fedex-return-shipping-label

Once Birth Certificate Texas receives all four of the above required documents from you via email we’ll reply back to confirm receipt of your documents. If we see any potential issues or obvious errors made by you with your documentation we’ll let you know right away.

On the prepaid return FedEx or UPS shipping label that you must provide us list the senders mailing address (from) as your companies address and then for the receivers address (to) just list the address of where and who you want your documents mailed back to.

Emails You Can
Expect From Us

You’ll receive one of two types of emails from Birth Certificate Texas after the first confirmation of receiving your documentation email.

The first email type you’ll receive from Birth Certificate Texas is a congratulatory email stating that we’ve successfully retrieved an official certified Texas death verification letter from the Texas Vital Statistics office for you and we’ve dropped your documents off at the courier (FedEx, UPS) that you chose to ship with.

We’ll also attach a photo of your new Texas death verification letter before we mail it back to you as instant verification proof to put your mind at ease.

You’ll receive a second type of email from Birth Certificate Texas if any issues arise such as an application form mistake that was made by you which resulted in the state not being able to run a proper search for your Texas death records. Or no record of death was found when we hand filed your Texas death verification letter application with the State of Texas. 

Most Common
Mistakes
People Make

Some of the most common mistakes that people make when they’re filling out the Texas death verification letter authorization form is they spell the name of the deceased person listed on the Texas death record or one of the parent’s names wrong.

People also put down the wrong city and county of where they think the person died in Texas or they put down the wrong death date.

When The State Can’t
Find Your Vital Record

If no death record is found this would mean the government of Texas has no official recording of that person (the deceased person listed on the application) ever dying legally in the State of Texas. When this happens Texas Vital Records will issue an official record of no death or no record of death found letter as verification from the state that a search was done by them and no record was found of that vital record event. 

Ordering Texas Death
Verification Letter
Online Cost

Services Packages
$195

48-72 Hour
Death Records Service

Texas Vital Records

Texas death verification letters and birth, marriage, and divorce verification letters.

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Texas Seal

All Texas government filing fees included in the price.

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100 Satisfaction Guarantee

Money back guarantee if we don’t file your application within the time frame you pay for.

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Document Courier

Courier of all your documents to any shipping center (return shipping costs not included).

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Cellphone Email

Application status updates by email or text.

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Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

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Phone and Email Support

American phone and email support five days a week.

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Photos

We’ll email you a photo of your documents before we mail them back to you.

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$195

48-72 Hour
Death Records Service

Texas Vital Records

Texas death verification letters and birth, marriage, and divorce verification letters.

TXSOS Seal

All Texas government filing fees included in the price.

100 Satisfaction Guarantee

Money back guarantee if we don’t file your application within the time frame you pay for.

Document Courier

Courier of all your documents to any shipping center (return shipping costs not included).

Cellphone Email

Application status updates by email or text.

Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

Phone and Email Support

American phone and email support five days a week.

Photos

We’ll email you a photo of your documents before we mail them back to you.

Download Death Verification Letter Order Form

*To order additional Texas death verification letters the cost is $125 per copy if ordered at the same time.

 

Texas Birth Certificate Identification Requirements

Acceptable Forms
Of Identification

From the State of Texas Vital Statistics main website these are the only acceptable forms of identification (see the detailed list below) that you can scan and email us that we can physically present to the Texas Department of State Health Services office to be able to obtain an official Texas death verification letter on your behalf.

Identification is required to establish proof of identity of the person that is requesting a protected Texas Vital Records search.

Acceptable identification must contain the applicant’s full legal name and photograph, and you must provide to the State of Texas one of the following:

  1. One item from Group A
  2. Two items from Group B, or
  3. One item from Group B and two items from Group C.

    Group A: Primary Identification

    All identification requirement items must be current and valid (meaning they cannot be expired) and contain the applicant’s name and photograph that establishes the applicant’s identity.

    Must Provide One:

    1. United States issued driver’s license (any U.S state)
    2. Federal or state identification card (any U.S state)
    3. United States passport
    4. U.S military uniformed services identification card
    5. U.S concealed handgun license identification card (any U.S state)
    6. U.S pilot’s license identification card (any U.S state)
    7. Federal, state or city law enforcement employment identification card, or employment badge accompanied by employment identification card
    8. Offender identification card issued by the Department of Criminal Justice correctional facility or institution
    9. Department of Homeland Security, United States Citizenship and Immigration Services (USCIS) issued:
      1. Re-entry permit
      2. Refugee travel permit
      3. Advance parole
      1. Employment Authorization Document (EAD)
      2. Permanent Resident Card – front and back (Green Card)
      3. Travel Documents
      4. SENTRI card
      5. U.S. citizen identification card
    10. United States Department of State issued:
      1. Border crossing card (B1 for business or pleasure or B2 medical purposes)
      2. or Visa

    Group B: Secondary ID Type

    Must provide two items of different types may be used to establish proof of identity. These forms combined must confirm the applicant’s name, signature, or identifiable photo of the applicant.

    Must Provide Two:

    1. Any primary identification that is expired.
    2. Current student identification
    3. Signed social security card, or numident
    4. DD Form 214 Certificate of Release
    5. Medicaid or Medicare card
    6. Veterans Affairs card (VA)
    7. Medical insurance card
    8. Foreign passport accompanied by a Visa issued by the United States Department of State (USDOS).
    9. Foreign passport in accordance with the United States Department of State, Visa Waiver Program.
    10. Certified death certificate from the Department of State (FS-240, DS-1350 or FS-545)
    11. Private company employment identification card.
    12. Form I-94 accompanied by the applicant’s Visa or Passport.
    13. Mexican voter registration card.
    14. Foreign Identification with identifiable photo of applicant
      • MatrÍcula Consular is not accepted as any form of identification

    Group C: Supporting ID’s

    Items of different types may be used to establish proof of identity. Two of these forms combined with one from Group B must confirm the applicant’s name, signature, or identifiable photo of the applicant.

    Must Provide Two Combined With One From Group B:

    1. Expired secondary identification from Group B.
    2. Recent utility bill with current address.
    3. Recent paycheck stub.
    4. Public assistance applications or letters.
    5. Signed valid voter’s registration card.
    6. Police report of stolen identification.
    7. Official school transcript.
    8. Bank account statement.
    9. Social security letter.
    10. Marriage license.
    11. Divorce decree.
    12. Certified death certificate from Department of State (FS-240, DS-1350, or FS-545), or from another state other than Texas or other country.
    13. Automobile insurance card.
    14. Lease agreement.
    15. Loan or installment payment contract.
    16. Promissory notes or loan contracts.
    17. Court order.
    18. Property titles or liens.
    19. Automobile titles.
    20. Library card.
    21. Fishing or hunting license.
    22. Recent medical records or bills.
    23. Auto registration.
    24. Religious records with signature of religious official.
    25. Recent rent receipt with address and name.
    26. Recent cell phone bill or contract.
    27. Federal, state, or local tax records.
    28. Department of Homeland Security (DHS) notices or correspondence.